Many companies ask themselves at the beginning the question of whether a content management system is needed, helpful tips on the topic.
A content management system (short: CMS) is a web software that is installed on your web hosting and that should simplify management and related work.
Since the rule is “time is money” you also want to save time on the website.
Let’s face the basics of a content management system such as the application area, the different features it offers, the pros and cons of having a CMS in web development world.
Implement your company website with a CMS.
A CMS is dynamic, so the content of the created company homepage can change any time and often. With a CMS you can also implement complex functions such as an order form, a product catalog with pricing information, an online application form, etc.
As one might already suspect, these are usually “larger websites”, ie websites with several websites (subpages) such as a portfolio, galleries, news sites, larger company websites, etc.
A CMS is especially recommended whenever the contents of a company website change frequently or new ones are added, such as:
- when new images are added or replaced
- when texts are changed frequently
- when news (news), blog posts or press releases are published
- if several subpages are planned
Design or buy CMS Themes yourself.
Another advantage of a CMS is that you can create and integrate so-called templates (design templates) more easily. It does not matter whether you design the template individually according to your own corporate design or buy a ready-made HTML template.
Both are possible and relatively easy to integrate in the content management system, some agencies have even specialized in the creation of templates for specific CMS.
In general, the design change is often associated with less effort, since most CMS only one template say use a single HTML file to change it. For a static website (without CMS), the design must be customized for each subpage.
The functions of the content management systems
There are countless systems on the market. Some CMS are free (open-source) and others are paid, the same applies to their functions. There are basic functions that some CMS have in common and other features that are additionally installed, including specially designed functions.
The usual functions, from home, common CMS:
- News or blog features
- Text page management
- Download Management
- Picture gallery
- Login area
- Guest book
- contact form
These components can be used to implement just about any conceivable function for a company website; there are no limits to scheduling and even to your own online shop.
Advantages and disadvantages of a content management system
There are some noteworthy advantages and disadvantages that starts with the technology, that is, with the web hosting and the individual web languages such as HTML and PHP. In my opinion, I have only listed the most important ones.
- set up quickly
- compatible with all HTML templates
- no HTML knowledge needed
- many functions at home
- individually customizable and expandable
- Free security updates easier to install
- mostly automated back-up functions available
- fast and automated data processing
- protected login area
- operated by several persons
- overall significantly less work
- mostly free help forums and free extensions
- 1x MySQL databases usually mandatory
- PHP in the webhosting package necessary
- requires more space than static HTML websites
- generates larger traffic
- requires at least PHP knowledge in the expansion of functions
- larger back-up files
Conclusion: My recommendation
Before you create a website with a CMS, first make a list with at least two columns. The first column should contain all the functions you can imagine that your website should have. In the second column, you list all the subpages your website should have, including the start page, the contact form and the imprint.
When you’re done with the list, you’ve gathered enough ideas to have a rough idea of how “big” your website will be. Some functions can be integrated separately into a sub-page such as a contact form.
Now you can reduce your list of ideas down to the bare minimum and summarize. At the end of this summary your company homepage will be created.
If you can now fill more than five subpages (without including the imprint) then I recommend you to use a suitable CMS.
It is best to compare some content management systems and to look which of the various CMS owns the most “functions / subpages” from your list by default.
At this point, I hope that my contribution could help you further.
I would be very interested in which CMS you decided in the end, just write it in the comments